If nothing was unclear or difficult, say so. Skip questions about steps you did not experience; use not applicable where appropriate.

Which approval step was unclear?
What prevented using the budget?
What information should appear upfront?

Author notes / illustrative keys where applicable:
1. An unclear approval step identifies where a funding request lacks understandable responsibilities or conditions. Explain the actual route without promising approval.
2. A barrier to using funding distinguishes missing information, approval dependencies and suitable learning options. Explain the actual application route, without assuming an unused budget signals disinterest or that a request guarantees reimbursement.
3. Information needed upfront identifies what people require before considering a learning request. Verify eligibility examples and application conditions with the responsible owner.